Ethics

Principles of Transparency
1. Website: A journal’s website, including the text that it contains, shall demonstrate that care has
been taken to ensure high ethical and professional standards. It must not contain information that might
mislead readers or authors, including any attempt to mimic another journal/publisher’s site.
An ‘Aims & Scope’ statement should be included on the website and the readership clearly defined.
There should be a statement on what a journal will consider for publication including authorship criteria
(e.g., not considering multiple submissions, redundant publications) to be included. ISSNs should be
clearly displayed (separate for print and electronic).
2. Name of journal: The Journal name shall be unique and not be one that is easily confused with
another journal or that might mislead potential authors and readers about the Journal’s origin or
association with other journals.
3. Peer review process: Journal content must be clearly marked as whether peer reviewed or not.
Peer review is defined as obtaining advice on individual manuscripts from reviewers expert in the field
who are not part of the journal’s editorial staff. This process, as well as any policies related to the
journal’s peer review procedures, shall be clearly described on the journal website, including the method
of peer review used. Journal websites should not guarantee manuscript acceptance or very short peer
review times.
4. Ownership and management: Information about the ownership and/or management of a journal
shall be clearly indicated on the journal’s website. Publishers shall not use organizational or journal
names that would mislead potential authors and editors about the nature of the journal’s owner.
5. Governing body: Journals shall have editorial boards or other governing bodies whose members are
recognized experts in the subject areas included within the journal’s scope. The full names and affiliations
of the journal’s editorial board or other governing body shall be provided on the journal’s website.
6. Editorial team/contact information: Journals shall provide the full names and affiliations of the
journal’s editors on the journal website as well as contact information for the editorial office, including a
full address.

7. Copyright and Licensing: The policy for copyright shall be clearly stated in the author guidelines
and the copyright holder named on all published articles. Likewise, licensing information shall be clearly
described in guidelines on the website, and licensing terms shall be indicated on all published articles,
both HTML and PDFs. If authors are allowed to publish under a Creative Commons license then any
specific license requirements shall be noted. Any policies on posting of final accepted versions or
published articles on third party repositories shall be clearly stated.
8. Author fees: Any fees or charges that are required for manuscript processing and/or publishing
materials in the journal shall be clearly stated in a place that is easy for potential authors to find prior
to submitting their manuscripts for review or explained to authors before they begin preparing their
manuscript for submission. If no such fees are charged that should also be clearly stated.
9. Process for identification of and dealing with allegations of research misconduct: Publishers
and editors shall take reasonable steps to identify and prevent the publication of papers where research
misconduct has occurred, including plagiarism, citation manipulation, and data falsification/fabrication,
among others. In no case shall a journal or its editors encourage such misconduct, or knowingly allow
such misconduct to take place. In the event that a journal’s publisher or editors are made aware of any
allegation of research misconduct relating to a published article in their journal, the publisher or editor
shall follow COPE’s guidelines (or equivalent) in dealing with allegations.
10. Publication Ethics: A journal shall also have policies on publishing ethics. These should be clearly
visible on its website, and should refer to: i) Journal policies on authorship and contributorship; ii) How
the journal will handle complaints and appeals; iii) Journal policies on conflicts of interest / competing
interests; iv) Journal policies on data sharing and reproducibility; v) Journal’s policy on ethical oversight;
vi) Journal’s policy on intellectual property; and vii) Journal’s options for post-publication discussions and
corrections.
11. Publishing schedule: The periodicity at which a journal publishes shall be clearly indicated.
12. Access: The way(s) in which the journal and individual articles are available to readers and whether
there are associated subscription or pay per view fees shall be stated.
13. Archiving: A journal’s plan for electronic backup and preservation of access to the journal content
(for example, access to main articles via CLOCKSS or PubMedCentral) in the event a journal is no longer
published shall be clearly indicated.
14. Revenue sources: Business models or revenue sources (e.g., author fees, subscriptions,
advertising, reprints, institutional support, and organizational support) shall be clearly stated or otherwise
evident on the journal’s website. Publishing fees or waiver status should not influence editorial decision
making.
15. Advertising: Journals shall state their advertising policy if relevant, including what types of adverts
will be considered, who makes decisions regarding accepting adverts and whether they are linked
to content or reader behavior (online only) or are displayed at random. Advertisements should not be
related in any way to editorial decision making and shall be kept separate from the published content.
16. Direct marketing: Any direct marketing activities, including solicitation of manuscripts that are
conducted on behalf of the journal, shall be appropriate, well targeted, and unobtrusive. Information
provided about the publisher or journal is expected to be truthful and not misleading for readers or
authors.
Reference
Written by COPE/DOAJ/
OASPA/WAME
This version
Published 15 January 2018
Version 2
Published 22 June 2015
Version 1
Published 10 January 2014
Principles of Transparency and Best Practice in Scholarly
Publishing
publicationethics.org